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HSO Gala On-Site Information

Below please find the details for your in-person work for the HSO’s 2021 Bravo! Gala recording on Friday, March 26, 2021.  These procedures have been developed in close collaboration with the Player Safety Committee, certified Covid Compliance Officers, and The Bushnell, with your safety in mind.  PLEASE READ THIS INFORMATION THOROUGHLY IN ITS ENTIRETY and let Colette or Doug know if you have any questions or concerns prior to arrival, otherwise Doug and Colette will be on site on Friday, 3/26 and can assist you.

Prior to Friday, March 26

If you have not done so already, please be sure to complete the Authorization To Use or Disclose Health Information form.  This form should be completed prior to sending any Covid test results.

Please send the results from your PCR lab test to our Covid Compliance Officers (CCOs) at testing@bushnell.org no later than Thursday, March 25 at 5:00PM.

If you have not received your PCR lab test results by Thursday, March 25 at 5:00PM, you will have to take a Rapid Test on the morning of Friday, March 26 and submit a negative test result before entering the building on Friday, March 26.

Please review the attached COVID-19 Health and Safety Protocol PDF for visiting The Bushnell.

Please use the Bravo 2021 Musician Safety Protocols PDF for quick reference.

 

On the morning of Friday, March 26

A link to an online Health Survey will be sent to you on the morning of Friday, March 26.  Click on the link and complete the form.  If you do not complete the survey, you will not be permitted to enter The Bushnell on March 26.

 

Upon arrival on Friday, March 26

Free parking is available in the lots marked A, B, and Church on THIS MAP.  Please reserve the spaces in lot A closest to the loading dock for bass and cellos.

After parking, please enter the building using the Box Office doors that face Capitol Avenue.  Upon entry, check in with one of our two Covid Compliance Officers (CCO).  The CCOs will take your temperature, double check that test results have been received, and ensure the Health Survey has been completed.  A KN-95 mask will be provided to you at check in, and must be worn at all times unless eating, drinking or performing.  No personal masks will be allowed after being checked in.  We will also have ear saver bands available upon request.

We are asking musicians to stagger their entrance times to minimize lines/bottlenecking during check-in.  Musicians are assigned in groups as follows:

1:20PM – Winds and brass

1:35PM – Strings, percussion, keyboard

Additionally, musicians may arrive earlier if desired, but please do not arrive/check-in prior to 1:00PM.

Each musician will have their own individual table and chair available in either the first floor lobby, second floor lobby, or Autorino Great Hall for storage of cases, coats and personal belongings.  Diagrams of where individual’s tables are located are available here, and the tables will be labeled with the individual musician’s name.  Please use only your marked table.

Wind and brass players may warm up on the stage at their assigned performance seat.  Please do NOT play outside of your assigned performance seat.  String players may warm up at their individual tables if desired.

All wind and brass players will use bell covers at all times while playing, including warm up, rehearsal, and recording.  In lieu of a bell cover, flute players will wear Instrumentalist’s Masks.  Absorbent mats will be provided for brass players to empty water from their instruments.  Please do NOT empty any instruments directly onto the floor.

 

During Rehearsal on Friday, March 26

Rehearsal will begin promptly at 2:00PM.  The rehearsal order is as follows:

Mozart

Brahms

Arlen

Wieniawski

Armstrong

Bach

A 15-minute break will be taken after 30 minutes of playing with the full core, or 60 minutes of playing with the Bach.  Time will be allowed for musicians to move to and from the stage before beginning the break.  For example:

2:00-2:30  Play

2:30-2:33  Move from stage

2:33-2:48  Break

2:48-2:51  Return to stage

(REPEAT)

Please note that the stage set up will be adjusted to help promote air circulation and minimize wind players being directed toward other musicians.  All winds and brass will be positioned on stage right and all strings will be positioned on stage left.  Please see the stage plots for reference.

Small wind or brass cases are allowed on stage during rehearsal.  String cases should be left at the individual player’s table or at a designated space inside the theater.  Small black purses are also permitted on stage.

Rehearsal will end promptly by 5:00PM.  During the break musicians may opt to stay at The Bushnell and are permitted to eat at their assigned table.  Musicians can also opt to eat in their vehicle or return home.  If you leave the building for the dinner break, we ask that you make every effort to stay as isolated as possible during the break.

 

Prior to Recording on Friday, March 26

All musicians must check back in with the CCO to receive a new mask for the evening recording.  When you check back in, temperatures will be retaken.  Double masking is required for the recording, and a surgical-style mask and a black HSO mask will be provided.

We are asking musicians to stagger their entrance times to minimize lines/bottlenecking during check-in.  Musicians are assigned in groups as follows:

6:20PM – Winds and brass

6:35PM – Strings, percussion, keyboard

Additionally, musicians may arrive earlier if desired, but please do not arrive/check-in prior to 6:00PM.

 

During Recording on Friday, March 26

The recording will begin promptly at 7:00PM.  The recording order is as follows:

Mozart

Brahms

Arlen

Wieniawski

Armstrong

Bach

A 15-minute break will be taken after 30 minutes of playing with the full core, or 60 minutes of playing with the Bach.  Time will be allowed for musicians to move to and from the stage before beginning the break.  For example:

7:00-7:30  Play

7:30-7:33  Move from stage

7:33-7:48  Break

7:48-7:51  Return to stage

(REPEAT)

Please make every effort to bring only what is needed onto the stage.  Small black purses are permitted, but should be placed upstage of the individual’s chair.  You may be asked to reposition items so that they are less visible on camera.

The recording will end promptly by 10:00PM.  Following the recording, please pack up your belongings and exit the theater as quickly as possible, minimizing any socializing.

 

General Considerations

Masks covering the nose and mouth are required at all times.

Musicians are permitted, and encouraged, to spend breaks or waiting time outside when possible.

Please follow any directional arrows indicating the flow of traffic.  Where not present, please keep your distance from others when passing in the hallways.

Please stay in assigned areas at all times.  There is NO access to the Mortensen side of the building for musicians, including restrooms.

Standard social distancing rules should be followed and will be enforced.  Please do not congregate in groups when waiting for your call.  If at any time, you do not specifically need to be in a shooting location, we ask that you find an area away from the action and away from others.

Multiple stall restrooms on the first and second floors in the Belding lobby are available for musicians.  Please observe distancing and capacity limits.  Hand sanitizing stations are placed all over the building.  We encourage frequent use of hand sanitizer and/or hand washing throughout the day.

Cleaning staff will be on site throughout the day and will continuously disinfect restrooms and high touch point areas.

Musicians are responsible for bringing their personal instruments, music, instrument stands, etc. to their seats.  Please plan for adequate set up time accordingly.  Additionally, individual musicians are responsible for removing any items they bring onto the stage, including water bottles, tissues, cleaning wipes, etc.

For string players, masks will remain on for the duration of the service.  In accordance with current Phase 2.1 CT DECD requirements, performers will be spaced a minimum of six (6) feet apart while performing.  For brass and wind players, masks will remain on until musicians are in their designated performance area.  Once a musician reaches their designated performance area, masks can be removed.  When not in use, masks should be placed in a coat or shirt pocket, on a player’s lap, or around the neck (for masks designed to go over the head rather than hooking onto the ears).  Masks should NOT be placed on chairs, stands, or the floor at any time.  Please be sure to put your mask back on to move outside of your designated performance area, or to converse with other musicians/staff/crew.  In accordance with current Phase 2.1 CT DECD requirements, performers will be spaced a minimum of twelve (12) apart OR six (6) feet apart when divided by a non-porous barrier.  We are planning to use plexiglass shields with musicians spaced a minimum of six (6) apart for these services. Please work with Doug, Colette, and on-site crew for your preferred on-stage arrangement.

Following the dress rehearsal and recording, please pack up your belongings and exit the theater as quickly as possible, minimizing any socializing.  We are recommending that all musicians leave their instruments on-site but off-stage during the break.  Security guards will be on site throughout the day and will be monitoring personal belongings.

Bottled water will be available on site, but we also encourage everyone to bring their own pre-filled container.  Drinking fountains and water bubblers are out of service at this time.  Please be mindful of your proximity to others if you need to take a sip of water.  The further away from others you can be, even if just for a few seconds, the better.

Please do not leave trash or empty bottles lying around.  What you leave, someone else will have to clean up, therefore exposing themselves to your germs.  Please help by putting all trash in proper receptacles.

Chairs, music stands, and any shared equipment will be provided by the HSO and will be cleaned using disinfectant spray after they are set up in the performance area and again during the break between the rehearsal and performance.

Production crew and staff will wear a KN-95 mask at all times.  Face shields will also be worn whenever six (6) foot distancing cannot be obtained.

If at any point in the day you start to feel unwell, please immediately report it to COVID Compliance Officers Charlene Speyerer or Betsy Stevens.

If at ANY TIME or for ANY REASON you feel unsafe, please report it to Covid Compliance Officers Charlene Speyerer (214-914-6073) or Betsy Stevens (860-794-3519).  If they are not readily available, please call or text the numbers provided above.

Please let me know if you have any questions, or if there is anything else you need from me at this time.  Otherwise, you can reach Colette at 845-235-5980 or Doug at 203-841-9266 on Friday.

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The Bushnell
166 Capitol Ave
Hartford, CT 06106

©2018 Hartford Symphony Orchestra
The Bushnell: 166 Capitol Ave. Hartford, CT 06106