Employment Opportunities with the Hartford Symphony Orchestra

Annual Fund and Special Events Manager

Position Summary:            

The Annual Fund and Special Events Manager plans and manages the annual fund programs, including donor circles, direct mail, Telefunding, email appeals and donor acquisition. This position is also responsible for overseeing fundraising event planning.


Annual Fund
  • Develop, manage and evaluate an aggressive annual fund program via direct mail, tele-funding, email, on-line and face-to-face visits/solicitations.
  • Create a comprehensive annual plan for the solicitation of donors and prospects. Personally responsible for soliciting an assigned caseload of prospects to meet the annual fund goal.
  • Play a key role in gift acquisition, renewal and stewardship of annual fund donors including the planning of stewardship events, donor trips, and other initiatives.
  • Direct, plan and supervise all aspects of the Telefunding campaign. Write scripts, and track and analyze Telefunding figures.
  • Work closely with Director of Development to coordinate annual fund and campaign requests. Assist on combined solicitations when needed.
  • Work with The Bushnell Database Coordinator to pull critical information from Raiser’s Edge to analyze and interpret statistical data to effectively forecast strategies and develop programs that will maximize gifts to the Hartford Symphony Orchestra.
  • Attend Symphony concerts and events, as well as other civic and cultural events in the community, where appropriate; represent the Hartford Symphony Orchestra as requested.
  • Maintain and track development budget regarding expenses for design, printing, mailing, postage and event-related expenditures, tracking, invoicing and executing all check requests.
  • Performs other duties as required.
Special Events

Bravo! Gala

  • Set direction, prepare, and implement a business plan for meeting the annual fundraising gala goal. Along with Gala Consultant, manage a high level committee to secure table hosts, individual tickets, auction items and help track corporate sponsorships.
  • Prepare agendas, meeting materials, and any necessary meeting requirements (lunch, etc.) for meetings of the Bravo! Committee.
  • Create all gala collateral material including: save the date cards, invitations, auction item signage, power point displays, support materials, packaging, displays and associated materials.
  • Prepare budgets and keep track of event finances including check requests, invoicing, and reporting.
  • Manage execution of the event and coordinate with in-house production staff and Gala consultant, and direct all HSO staff assignments for the event.

Internal/External Donor Events

  • Coordinate the creation of event invitations, programs, signage, nametags, and other printed materials as appropriate.
  • Arrange food and beverage, layout, appropriate décor and any audio-visual needs for each event with Bushnell FSS, and Max’s Catering.
  • Arrange food and beverage, layout, appropriate décor and any audio-visual needs for all off-site events, coordinating with venue and providers.
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Coordinate/plan all off-site trips or excursions including: work with the designated venue, food provider, transportation entity and/or travel agent.
  • For all events, manage team to ensure all other details are met, including RSVP’s.
  • Develop personal relationships with event attendees, supporting all fundraising programs.

Education and/or Experience:  

  • Bachelor’s degree plus three to five years’ experience in development/fundraising and/or direct solicitation experience.
  • Highly motivated self-starter, with strong organizational skills
  • Must have a visionary and strategic approach for the solicitation process each year.
  • Superior writing and verbal communication skills
  • Possess ability to work on multiple projects simultaneously, set priorities, and meet short deadlines.
  • Make excellent first impression and develop sound, enduring relationships with a broad range of people, including high-level individual, corporate and community leaders.
  • Event-planning experience, with proven track record of planning and executing cost effective special events.
  • Ability to lead and motivate volunteer committee members to meet fundraising goals.


Please submit resumes to:
Human Resources Department
166 Capitol Avenue
Hartford, CT 06106

Or email to:


The Hartford Symphony Orchestra is a Not-For-Profit, Equal Opportunity Employers, proud to serve Connecticut and its citizens.

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The Bushnell: 166 Capitol Ave. Hartford, CT 06106