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Program Registration

See answers to Frequently Asked Questions about our school-day Discovery Concert Series for kids.
Download our 2016-17 Education & Community Engagement flyer.
Please fill in all sections of this application. Please fill out a separate application for each program for which you are applying.

The program I am applying for is…
 The HSO and The Case of the Missing Ghost Lamp - Wednesday, November 2, 2016 at 10:30am How The Gimquat Found Her Song - Wednesday, March 15, 2017 at 10:30am Seasons - Wednesday, May 24, 2017 at 10:30am Chamber Music Ensemble (Symphony in Schools, Musical Dialogues, Musicians Care): Two-Frog Duo, Mosaic String Trio, Woodwind Quartet, A Piacere String Quartet, Hartford Symphony String Quartet, Wind Quintet, Brass Quintet, Classical Jazz Ensemble Masterclass Instrument Petting Zoo

If you are applying to bring a chamber music ensemble, masterclass, or instrument petting zoo to your school or organization, the HSO Education Coordinator will contact you upon receipt of this application to choose a date and a time between 9am and 1pm.

School or Organization Name:


Address:


Town or City:


Contact Name:


Contact Title:


Contact Email:


Contact Phone:

Hartford Performs:
 I am part of the Hartford Public Schools and I booked my participation through Hartford Performs. My voucher number is: I did NOT book my participation through Hartford Performs.

Those attending from my school or organization are:
 Pre-K K 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Adults 18 and Up Seniors
 
Total number of children/students attending:


Total number of adult/chaperones attending:

 There will be audience members in my group with special needs or other disabilities that may require special seating. There will NOT be audience members in my group with special needs or other disabilities that may require special seating.
Special seating requirements:

Terms & Conditions

Please take special note of the following:

  • Payment is due at the time of confirming your attendance at a Discovery Concert or submitting your venue contract, or no later than four (4) weeks prior to a Discovery Concert or six (6) weeks prior to a chamber music ensemble performance, masterclass, or instrument petting zoo.
  • Transportation for a Discovery Concert to The Bushnell is NOT provided by the HSO. You are responsible for providing your own transportation to the performance.
  • Ticket Changes for Discovery Concerts: If you need to change ticket numbers, such change requests must be received by the HSO in writing (email is acceptable) no later than two (2) weeks prior to the concert. If you need to decrease ticket numbers less than two (2) weeks prior to the concert, you will not be refunded for the tickets that you are no longer using. If you need to increase ticket numbers less than two (2) weeks prior to the concert, the HSO will fill that request if seats are available and send an invoice for the added cost to you, for which you will need to submit payment no later than the concert date.
  • Schedule Changes for Ensembles, Masterclasses, and Zoos:

  • If you must change the date and/or time of your event, such change requests must be received by the HSO in writing (email is acceptable) no later than six (6) weeks prior to your event. If you need to change the date and/or time less than six (6) weeks prior to your event, you may incur financial penalties. If you submit your request for tickets less than six (6) weeks prior to your event, the date and time are deemed confirmed as specified in your registration and you may incur financial penalties if you need to change the date and/or time of your event.
  • If your event needs to be postponed due to circumstances beyond the control of either your organization or the HSO, such as inclement weather, the HSO may reschedule your event for another date and time with no financial penalty to you, provided that you give reasonable notice (4 hours) to the HSO about such postponement.
  • Cancellations for all programs:

  • Discovery Concerts: If you must cancel your school’s attendance, such cancellation must be received by the HSO in writing (email is acceptable) no later than two (2) weeks prior to the concert. If you need to cancel less than two (2) weeks prior to the concert, you will not be refunded and will be held financially responsible for payment. If you submit your request for tickets less than two (2) weeks prior to the concert, you are deemed confirmed at the time of submitting your registration, and therefore, if you need to cancel, you will not be refunded and will be held financially responsible for payment.
  • Ensembles, Masterclasses, and Zoos: If you must cancel your event, such cancellation must be received by the HSO in writing (email is acceptable) no later than six (6) weeks prior to your event. If you need to cancel your event less than six (6) weeks prior to your event, you will not be refunded and will be held financially responsible for payment. If you submit your contract less than six (6) weeks prior to your event, your concert, class, or zoo is deemed confirmed at the time of submitting your contract, and therefore, if you need to cancel your event, you will not be refunded and will be held financially responsible for payment.

For more details, please review our Discovery Series Theater Procedures (for Discovery Concerts) or Venue Terms & Conditions (for ensembles, masterclasses, and zoos).

Upon receipt of this application, the HSO Education Coordinator will review your information and email you an invoice and a contract. Thank you for choosing the Hartford Symphony Orchestra Education & Community Engagement Programs. We look forward to working with you!